Accurate typing of audio-based dictation as required, e.g. clinical letters, discharge summaries and reports, ward rounds, operation notes, theatre lists and general correspondence ensuring these are typed promptly and information disseminated within the appropriate time frame and in line with required standards. Open post and prioritise for Consultant, dealing with matters not requiring the Consultants attention. Ensure that a general administrative service is provided including photocopying, filing, faxing and other office routines if required Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all the relevant procedures to support any relief medical secretaries, clerical staff and new staff that may be required to support the office.
All patients notes to be correctly completed with the patient details and accurate copies of investigative reports and correspondence are filed in medical records case notes, following laid down guidelines. To use the computerised patient management system (Camiss) regarding identification of out-patient, in-patient and waiting list data. Responsible for adding patients to waiting list in line with Trust Waiting List Policy and Procedures. Ensure all clinical coding is accurately completed.
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To use the computerised patient management System (Camiss) to accurately record personal confidential data from patients or their representatives. To assist in the compilation of any admission lists, liaising with waiting list/appointment staff where necessary.Communicate with other departments concerning case notes for appointments and admissions, ensuring timely availability of patient x-rays, the results of tests and investigations. Collect and present data for analyses as required. To provide cover for team members during sickness absence and annual leave.
Participate in audits as required. Maintain up to date personal awareness and knowledge of Trust wide issues and directives, applying knowledge in the workplace, including attending appropriate directorate briefings and meetings Any other duties commensurate with the grade and in line with the requirement of the post.
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